Job Description

School Receptionist/Secretary

Abilities First, Inc., has been making a difference in the lives of people with developmental disabilities for almost sixty years. We offer a wide variety of services including school and preschool programs, day habilitation, residential habilitation, community habilitation, and employment services.

Abilities First recognizes the value of diverse experiences, identities, and backgrounds to and does not discriminate in hiring. We are inclusive, welcoming and supportive of people of varying abilities, races, ethnicities, religions, socio-economic status, gender and gender identities. Abilities First is proud to be an equal opportunity employer.

Abilities First is seeking a School Receptionist/Secretary for our Middletown Education Center. This position is responsible for providing clerical support in an organized, detailed, and proactive manner. Responsible for performing secretarial responsibilities with good judgment and confidentiality. The Receptionist / Secretary will positively represent the agency by demonstrating a friendly demeanor to visitors at all times.

Schedule: This is a 32.5-hour position for 48 weeks, Monday - Friday 8:30 am to 3:30 pm.

Pay Rate: $17.20/hr - $18.20/hr

Responsibilities:

• Answer phones and greet visitors at door
• Assist with scheduling student tours, parent visits, and district visits
• Set up student files, maintains files as needed
• Files paperwork as needed
• Records minutes for meetings as needed
• Assures that the office equipment and the machines (telephones, copiers, fax machines, computers, printers, etc.) are in good operating conditions
• Monitors and maintains all supplies for the program
• Creates and submits POs for orders
• Maintains the financial records for petty cash
• Completes RS2 and SED4 reports
• Assists IEP Coordinator with obtaining scripts, scheduling, ensuring forms and reports are sent home to parents in a timely manner
• Submit maintenance requests through AFI maintenance connect
• Assist Principal with planning and coordinating school events
• Follow all agency policy and procedures and demonstrates continuous regard for personal safety and the safety of others
• Performs other appropriate job-related activities as requested by your supervisor or as circumstances warrant
• Ensures all required trainings and certifications required are current and seeks further support and training where needed.
• Adhere to agency Standards of Conduct, which require all employees, consultants, board members, volunteers and affiliates to perform their responsibilities according to ethical and legal standards with honesty, integrity, fairness, good faith and respect for others and the law.
• Performs other appropriate job-related activities as requested by your supervisor or as circumstances warrant.
• Will incorporate core concepts of person-centered excellence by respecting people's concerns and responding accordingly and will use "teachable moments" to assist people in understanding and exercising their rights.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

Unless reasonable accommodations can be made, in order to perform the essential functions of this job, an individual shall be required to:

1. Have the ability to lift up to 50 lbs., bend, squat, bend the knees, pivot and grasp with both hands (in order to properly and safely perform the techniques taught in CPR/First Aid, behavior intervention techniques, and lifting and carrying techniques).
2. Lift individuals by using appropriate techniques, including but not limited to usage of tools to assist, such as the Hoyer Lift.
3. Assist individuals in ambulation by providing physical assistance, including use of a gait belt or other equipment where necessary.
4. Have the ability to stand and walk for extended periods of time.
5. Have the ability to push, pull, and maneuver adults in wheelchairs.
6. Possess verbal and written communication skills, in English, to ensure adequate regulatory documentation.

This is a full-time position eligible for these benefits:

• Vacation, sick, personal, and holiday time off
• Health, Dental, and Vision Insurance options
• 403(b) plan with employer match
• Employer paid life insurance
• Tuition Reimbursement
• On Demand Payment access your earnings as early as the next day
• Discounts with Verizon, AT&T, Royal Carting, etc.

Requirements

• High school or Equivalency Diploma: Secretarial Curriculum and/or Business School preferred.
• Bilingual with fluency in Spanish preferred
• Minimum of (2) years secretarial and/or clerical experience. Proficient with word processing, excel, and data base systems. A combination of experience and education which in the view of the employer qualifies the individual for the position will be considered
• Must have a current NYS driver's license, free of moving violations; deemed acceptable by our insurance carrier.

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